VENDOR CREDIT MEMO

VENDOR CREDIT MEMO is a memo that is formed for the purchases return.

When we purchase something to record that purchases first we form the purchase order, after this select the vendor credit memo from the main front bar and open iy and the window that is open is as following

In the above mention window there is on the main bar vendor id select the vendor that you want return the goods after selecting the vendor the data will open and the window will be as following

When we select the vendor the new head will be open that is apply to invoice no, and along that there is option of select the invoice num and the data will open as following

data means past purchases will open

And there is box named as returned enter the quantity in that box and enter the unit price and the total will be calculated and then save the date by save option.

PAYMENTS

Payments is the page that is formed for the payments that are made to the vendor

After forming the purchase order, purchase receive inventory then the next step is payments

Select the task from the main bar and then click on the payments and the window that is open is as following

Select the vendor from the top left after selecting the vendor the data will open that is as following

The new head will be open that shows the amount due that must paid and the discount on that purchase and in the bottom of page there is discount account that is necessary to be maintained. After this save the data from the top main bar

PURCHASE ORDER

Purchase order is an order that is maintained for records of all the purchases

To form a purchase order. First of all open the PEACH TREE SOFTWARE and open your existing company after open that from the main top bar move the curser to the task and the list will be open that shows in the following window

Select the purchase order and the window that is open is as following

In the window there is on the top bar of general information like close, save, open, print etc

In the second bar there is an option of VENDOR ID that shows the vendor to whom we purchase goods if there is already maintain vendor id then from magnifying glass select that, in case of not formation then by double click on the vendor id a page will open of vendor id then maintain the vendor id.

On the right side of the page there are three blocks like date, Good thru, PO num.

Date shows the date at which we form the purchase order.

Good thru shows the time period in which we want to receive the goods.

PO no that shows the purchase order number.

In the bottom of page there are columns and the heads that shows in the following window

·        In the first column there is quantity of the goods that we want to purchase from the vendor in the second column there is received that shows the goods that is received from the vendor

·        In the third column there is item that means the nature or kind of good

·        In the forth column there is description about the goods

·        In the fifth column there is general account that shows the account that is affected by the transaction

·        In the sixth column there is unit price of the goods

·        In the seventh column there is total price of the goods purchase

After adding all the relevant information the data must be save from the top main bar of save then all the information will be saved. 

                                   Set up a new company

first we select the software PEACH TREE than the following window will open

  

After opening the software,select the statement set up a new company selecting the set up a new company the following window will be show.

This is an introductory window that tells us what information we should have to proceed with the new company setup.

In the above mention window there is a personal information from like company name ,address,city,zone,website,and e-mail etc.after filling all the selected the next key and the next window will be a following.

Its tells us about the chat of accounts from here we select the bulid your own company and then select the next key and the new window will be as following.

That’s tells us about the accounting method we select the accrual method and next key will be select to following.

We select the posting method that means whearever we record the transaction it effects will appear in all relevant head of account and then select will be window show on.

Its tells us about the unit of time that divide our fincal year for reporting purpose and we select the 12 months accounting period according to our requirement and then select will be show on.

CHART OF ACCOUNTS

“Chart of account means a chart where a list of accounts along accounts code, description as well as account type.”

HOW TO FORM A CHART OF ACCOUNTS?

Open the main window or you can say log in your account and the window will be as following

Select the PEACH TREE SOFTWARE and the window will be

First of all for chart of accounts first we open the “PEACH TREE SPFTWARE”, after this open the existing company the window that open as following

Now from the main bar select the MAINTAIN KEY and then list will be open like as following

In the list there is

§  Customer prospects

§  Vendors

§  Chart of accounts

§  Inventory items

§  Job cost

§  Fixed assets etc and then select the “CHART  OF ACCOUNTS”

After selecting the chart of accounts the window that will open as following

In this there is on the top ACCOUNT ID

Then DESCRIPTION

And then ACCOUNTS TYPE

In the accounts id we will enter the accounts code that must be in numerical form.

In the description there is name of account means of which item.

In the account type there is type of account.

How to enter chart of account?

§  In the first step we enter the account code in the account id.

§  Press the TAB KEY after this add the description.

§  Again press the tab key and then account type will be select from the given list.

§  Press the key ALT and S same time so it will be save.

RECHECKING OF “THE CHART OF ACCOUNTS”

For rechecking the chart of accounts that we save move the curser to the LOOK UP key and then select that and the window will be as following

And then select the any row from the list that we want to change

And then move the curser to the “DELETE” if we want to delete this then select the delete key and the window will be as following

In case of change that then move the curser to the “CHANGE” and select that key and the window will be

Enter new “ACCOUNT ID” and select the ok key. The account id will changed.

Opening Microsoft Word Documents

Opening Microsoft Word Documents

We'll shortly add an address to the top of our Library Complaint letter. Before we do that, we'll learn how to open a file. After all, you might have closed down Microsoft Word, or your computer might have crashed. The result being that you no longer have your library letter loaded into Word. So here's how to Open a file you have saved, and want to work on again.

From the File menu, click Open:

The Open dialogue box appears, and looks like the image below:

The Open dialogue box looks very similar to the Save As dialogue box. "Save in", "File name", and "Files of type" work in exactly the same way as the Save As dialogue box. Notice, though that the File name text box is blank, and the Open button is not available. It has been greyed out. The reason that the Open button is greyed out, and therefore not available, is that text box is empty. Once you select a file, the Open button will be ready for us. But the text box is empty because no file has been selected. A file is selected from the larger white area in the middle. Clicking on the file once with the left hand mouse button will select a file. In the previous image, there was only one file available for selection - a document called "rrKeyCaps.doc". That is not the one we want. To locate the file we want, we need to open the folder called "My WP Projects". Because that's where we saved it. You can see from the image that this folder is in the list of folders, just below the folder called My Pictures: You can see also that we are in the folder called My Documents. To open up the folder we want, simply double click it. This will take us inside the My WP Projects: The whole Open dialogue box now looks like this: The file we want, Library Letter, has been clicked on. As a result, the Open button is no longer greyed out. We can go ahead and click it. When we do, our letter will open in Microsoft Word. To recap then on how to open a file. Do the following Navigate to the folder where the file was saved Click on the file to select it Click the Open button OK, now that you know how to Open a file, we can start adding the address to our letter. Learn how to add an address to a letter --> <--Back to the Word Contents Page View all our Home Study Computer Courses